Scroll Column Headings

All column headings are now visible when screen scrolling is activated.

Change Default Column Headings

  1. Click anywhere in the white space of a list's column headings.

    For example, click the white space between column headings Code and Supplier Name or Supplier Name and Master Code, (or between any of the column headings) in the search screen:

  2. On the Set Column Defaults screen, click a column heading label in the Available Columns list. The button will become live. Click the and the column name will move to the Table Columns List. Use the and buttons to move the column names into the required order. To remove a column from the Table Column list, highlight it and click the to return it to the Available Columns List.
  3. The check boxes can be used to make a column bold. The width of columns can be adjusted in the Width column.

    For example, check both Code and Supplier Name under Highlighted? to display those columns with bold font in the list:

  4. Click to keep the changes.

  5. The list is immediately updated to reflect the new defaults chosen.

    The updated Message Definitions list now shows bold font for columns Code and Description (no other defaults changed):

Currency Columns from within Debtors or Creditors

* indicates a column in the default view. To change default column headings, see Change Default Column Headings.

Financials > Debtors / Creditors > Details > General (Currencies tab)

Column Heading Description
* Currency Payment currency.
* Tax Generally a tax code; e.g. G15 - Goods & services 15%.
* Payment Terms Agent/Supplier payment terms.
* Credit Limit
   (Debtors only)		 Credit limit for Agents using this currency.
* Branch Revenue/Expense Branch.
* Department Revenue/Expense Department.
* Account Revenue/Expense G.L. Account Number.

Accounting Transactions Columns from within Debtors or Creditors

* indicates a column in the default view. To change default column headings, see Change Default Column Headings.

Financials > Debtors / Creditors > Accounting > Transactions

Column Heading Description
* Date The transaction date from the transaction header.
* Item This is either a) in the case of Booking Transactions, the booking reference, or b) for non-bookings transactions, the transaction reference (invoice) number.
* Reference The transaction reference, e.g. the invoice/credit note/receipt/cheque number.
* Apply The transaction reference against which this transaction has been applied. For Invoice Transactions, Apply is always the same as Reference. For Credit Notes and Receipts/Cheques, Reference is the Credit Note or Receipt/Cheque Number and Apply is the Invoice Number that the Credit Note or Receipt/Cheque applies to.
* Type The types of transactions are:
  • Invoice
  • Receipt (Debtors only)
  • Credit Note
  • Allocated Cash: this description is given to cash allocated from Unallocated Cash when the original "Unalloc" receipt is in a closed accounting period (Debtors only)
  • Cheque

NOTE: System generated transaction types relating to Foreign Currency variations will display after Forex processing has been run.
* Currency The currency of the transaction.
* Amount The amount of the transaction in the currency of the previous column.
* Rate The exchange rate used in the transaction conversion to the system base currency.
* Base The amount of the transaction in Base Currency.
* Age The debtors / creditors accounting period into which this transaction will age.
  Branch The Branch code of the accounting branch.
  Branch Rate The exchange rate between the Transaction Currency and the Branch Currency.
  Branch Amount The amount in Branch Currency.
  Batch Reference The batch reference number if the invoice was generated via Batch Invoicing.

Invoice Results Tab Columns

* indicates a column in the default view. To change default column headings, see Change Default Column Headings.

Financials > Debtors > Accounting > Transactions

Column Heading Description
* Invoice Date The invoice transaction date.
* Due Date The invoice payment due date.
* Item This is either a) in the case of booking transactions, the booking reference, or b) for non-bookings transactions, the invoice reference number.
* Reference The invoice reference number.
* Currency The invoice currency.
* Outstanding The outstanding amount of the invoice.
  Batch Reference The batch reference number if the invoice was generated via Batch Invoicing.
  This Receipt The amount of the line item in invoice currency.

Communications Columns from within Debtors or Creditors

* indicates a column in the default view. To change default column headings, see Change Default Column Headings.Financials > Communications > Documentation

Column Heading Description
* Date Date and time message generated.
* Message Message or document text.
* Status Current status of the message or document.
* Sent To Recipient of the message or document.
* Sent By User name that generated the message.
  Type The message type sent. Type: Booking Agent, Booking Supplier, Invoice, Voucher etc.
  Destination Email destination.

Financials > Communications > Queue Entries

Column Heading Description
* Queue To User or Group queue the message was assigned to.
* Entered Date message entered.
* Due Message due date.
* Status Message status.
* Message

Message text.
  Booking Booking Name.
  Booking Alias Booking Name Alias.
  Ref Booking Reference.
  Travel Date Travel Date of Booking.
  Booking Consultant Booking Consultant Initials.
  Booking Consultant Name Booking Consultant Name.
  Voucher Voucher Number.
  Service Date Service Line Service Date.
  PCM Name PCM Name.
  PCM Consultant PCM Consultant Initial.
  PCM Consultant Name PCM Consultant Name.
  PCM Service Line PCM Service Line.
  Agent Code Booking Agent Code.
  Agent Booking Agent Name.
  Supplier Code Supplier Code.
  Supplier Supplier Name.
  Def. Code Queue Definition Code.
  Def. Name Queue Definition Name.
  Scope Queue Scope. (Agent, Booking, Booking Service Line, General, PCM, PCM Service Line, Supplier or User).

Journals Columns

* indicates a column in the default view. To change default column headings, see Change Default Column Headings.

Financials > Journals

Column Heading Description
* Period The G.L. accounting period in which the debit or credit will be received.
  Transaction Date Journal processing date.
  Date Entered Date transaction was entered.
* Reference Identifies a particular G.L. journal.
* Description Three lines of text, available for describing the entry.
* Debit Journalised debit amount.
* Credit Journalised credit amount.

General Ledger Columns

* indicates a column in the default view. To change default column headings, see Change Default Column Headings.

Financials > General Ledger

Column Heading Description
* Branch G.L. branch.
* Department G.L. department.
* Account G.L. account (numeric or alpha or combination).
* Description Description of the G.L. account.
* Classification The classification of the G.L. account.

Tour Window Columns

* indicates a column in the default view. To change default column headings, see Change Default Column Headings.

Financials > Tour Window (AR Transactions tab)

Column Heading Description
* Agent The code of the agent the transaction has been issued against.
* Date The transaction date.
* Reference The transaction reference.
* Apply The transaction apply reference. In the case of credit notes and receipts, this is the invoice reference that the credit note or receipt applies to.
* Type The transaction type (Invoice; Credit Note; Receipt).
* Currency Transaction currency.
* Trans Amount The transaction amount in transaction currency.
* Rate The exchange rate used in the transaction.
* Booking Amount The transaction amount in booking currency.

Financials > Tour Window (AP Transactions tab)

Column Heading Description
* Supplier The supplier the transaction has been issued against.
* Date The transaction date.
* Reference The transaction reference.
* Apply The transaction apply reference. In the case of credit notes and receipts, this is the invoice reference that the credit note or receipt applies to.
* Type The transaction type (Invoice; Credit Note; Cheque).
* Currency Transaction currency.
* Trans Amount The transaction amount in transaction currency.
* Voucher No. The voucher number of the service.
  Due Date The transaction due date.
* Rate The exchange rate used in the transaction.
* Booking Amount The transaction amount in booking currency.

Financials > Tour Window (Vouchers tab)

Column Heading Description
* Voucher The voucher number.
* Date The service date.
* Supplier The service supplier code.
* Currency The service line currency.
* Rate The service line exchange rate between Service Line currency and Booking currency.
* Expected Cost The normal service line cost without a voucher.
* Vouchered Cost The service line amount actually vouchered.
* Actual Cost The service line cost applied to the booking.
  Invoiced Amount invoiced.
  Credited Voucher amount credited.
  Paid Amount paid.
* Outstanding Any unpaid amount of an unclosed voucher.
* Voucher Status The voucher status.
* Under/Over The difference between the Vouchered value and the Invoice value.
  Voucher Closed The date the Voucher was closed.
  Supplier Name The service supplier name.
  Product Code The code of the product. (Up to 6 characters)
  Product Description The descriptive name for the product.
  Remarks The remarks fields from the pickup/drop off screen.

  Status

 The status of the service.