There are two distinct types of ‘Packages’ that can be processed in Tourplan:

• Group Scheduled Tours (also known as "Series Tours"). A Group Scheduled Tour is a coach tour type of package that has seats sold to a number of FIT passengers; i.e. the Tourplan user company is selling ‘seats’ on a group tour. These types of packages must have specific departure dates, and the passengers travel as a group. The Escort/Driver carries vouchers covering the complete group.
• FIT Packages. A FIT Package is a package in which the passengers travel independently (scheduled transport, rental car etc.) and carry vouchers themselves for each product in the package. These can operate on a scheduled or daily basis.

The setup steps to operate both types of package are very similar, but because of the different choices available, they are covered separately here.

 

There are two key points regarding Group Scheduled/Series Tours:

• First, they are scheduled; i.e. they have set departure dates (typically published in a brochure), and
• second, bookings for these tours are received in the form of FIT bookings and each tour departure is then operated (in terms of supplier correspondence) as a group tour, with all of the FIT bookings for that departure ‘Rolled Up’ on the Group Tour.

There are four setup steps to create scheduled group tours:

1. Create a PCM with all of the products that are in the scheduled group tour.
2. Create a special Product Database product (‘Package Price Product’) that holds the selling prices for the scheduled group tour.
3. Attach the Package Price Product to the PCM.
4. Set the tour departure dates.

Component Tours

NOTE: "Component" package tours; i.e. those tours that are made up of two more ‘component’ tours, which can be sold as tours in their own right. Detail on setting up Component Tours is available from the local Tourplan office.

Packaged FIT tours generally have NO set departure (i.e. start) dates. These tours may be as simple as, for example, a 3-day City stay-put, including only a hotel and transfers, or it can be an all-inclusive 14-day self-drive holiday.

The initial setup of this style of package tour is also done as a PCM. For FIT Packages, typically only one Pax Range based on 2 pax is required.

There are three setup steps required to create FIT Package Tours:

1. Create a PCM with all of the services that are in the FIT Package Tour.
2. Create a special Product Database service (‘Package Price Product’) which holds the selling prices for the FIT Package tour.
3. Attach the Package Price Product to the PCM.

Also, optionally:

4. Populate the Substitutions List in the PCM with substitutable services.

Non Accommodation Packages

Traditional packages include accommodation services whereas Tourplan has an additional feature allowing a package price for non-accommodation services.

Package Non-Accommodation non-accommodation packaged products can insert into a quote or booking for a per group price. Pax breaks are used when the division of pricing varies depending on the number of travelling passengers.  Click on the link to find out more about Package Non-Accommodation.