The Department code makes up the second two characters of the Booking Reference number.

Branch and Department codes, together with a system generated number make up the Booking Reference for FIT and Group bookings. PCMs can have a Department defined for costing purposes however the Department does not make up the PCM Reference.

The Code field cannot be changed. Departments cannot be deleted if they have been used in Bookings, PCMs, G.L. Account Setup, Commission/Discount structures, External Selling Price records, Debtor or Creditor transactions or G.L. Journal transactions, Debtors Receipt Types, Creditor Payment Types, Debtor Currencies, Creditor Currencies, and Bank Reconciliation Setup.

Create Department Codes

1. From the Code Setup menu, select Financials > Department.

   1. Click the Code Setup menu to expand it:

      

   2. Click Financials to expand the Financials menu:

      

   3. Click Department to open the Department screen:

      

2. On the Department list screen, if the department that you want is not already in the list, click Insert.

   

3. On the blank Department screen, enter a 2 character Code and a Name (mandatory), and check the relevant check boxes to make the department available for FIT and/or Group bookings.

   

   This example shows typical data for setting up a Coastal Excursions Department:

   

4. Review the completed screen.
5. Click Save to keep the changes.

   

6. Click Exit to discard any changes.

   

   NOTE: You might have to click Exit again to close the Department insert screen.

Code

A 2 character code for the Department, this field must be 2 characters.

Name

A descriptive field to describe the Department, this field can be up to 30 characters.

Booking Department Availability

• Available to Groups - If the Department is to be available in the Group Bookings application as a valid Booking Department, then check this box. Otherwise leave unchecked.
• Available to FITs - If the Department is to be available in the FIT Bookings application as a valid Booking Department, then check this box. Otherwise leave unchecked.
• Available to PCMs - If the Department is to be available in the PCM Quotes, PCM Packages applications as a valid Department, then check this box. Otherwise leave unchecked.