The Tourplan Chart of Accounts is also based on the Branch/Department concept, and this allows the system to have commonality in certain account numbers, mainly Income and Expense accounts. If a user company elects to use (e.g.) account 010000 as its main Revenue Account, and (e.g.) account 020000 as the main expense account, then in the Tourplan GL Chart of Accounts, the following would be set up based on the example Branch/Departments used in this User Manual:

When the financial transactions are created (invoices to agents and payments to suppliers), the system obtains the correct Branch and Department from the booking to determine which Revenue/Expense account to post the transaction to.

The user company chart of accounts must be set up in the Tourplan General Ledger, and before accounting transaction processing can begin, as a minimum, the following accounts need to be set up:

Debtors

Account	Description
Debtors Unallocated Cash	This account is used to hold cash which has been received, but for which an invoice has not yet been issued.
Debtors Bank Account	The bank account to be used for the posting of Debtors receipts. This can be the same as the Creditors Bank Account.
Debtors Commission Account	The account that any commission paid to debtors is posted to.
Debtors Control Account	Also simply known as “Debtors” – the total value owing by debtors.
Revenue Account(s)	The accounts that booking and non-booking revenue are posted to.
Future Revenue	A “Deposits from agents in Advance” account.
Future Revenue Tax	For holding the tax value on Future Aged Debtors’ transactions.
Debtors Future Cash	For holding cash received in advance of the Debtors Invoice Age Period.
Debtors Forex Variations	For Debtors Forex Variations to post to. This can be the same as the Creditors’ Forex Account.
Output Tax Account	Debtors VAT/GST account.

Creditors

Account	Description
Creditors Bank Account	The bank account to be used for the posting of payments to Creditor's. This can be the same as the Debtors bank account.
Creditors Control Account	Also simply known as “Creditors” – the total balances owing to Creditors.
Expense Account(s)	The accounts that booking and non-booking expenses are posted to.
Future Expense	A “Payments to Suppliers in Advance” account.
Future Expense Tax	For holding the tax value on Future Aged Creditors’ transactions.
Creditors Future Cash	For holding Creditor’s cash which has been paid in advance of the Creditor’s invoice age period.
Input Tax Account	Creditors VAT/GST account.
Creditors Forex Variations	For Creditors Forex variations to post to.

General

Account	Description
Suspense Account	Used to hold any transaction posting for which a valid GL Account does not exist in the chart.

Naturally, G.L. accounts other than those mentioned above will be required for a complete chart. The composition of the chart is entirely at the discretion of user companies, but there are some basic guidelines that will ensure the chart produces reports that are able to be easily read.

The most fundamental rule is to group accounts together by account type, by number. This is partially shown in Sample Chart of Booking Revenue and Expense Accounts. An example chart could be constructed as follows:

NOTE: Not all accounts need to have a branch/department separation - it really only applies to those accounts where a profitability by branch and/or department is required.

Booking-Specific Accounts

Account	Chart of Accounts Code
Booking Revenue	010000
Booking Expenses	020000
Booking Outstanding Vouchers	021000
Booking Agent Commission	022000

Non Booking-Specific Accounts

Account	Description
Other Revenue	Range 030000 - 039999. Bad Debts Recovered, Interest Received, Sundry Income etc.
Administration Expenses	Range 040000 - 049999. Advertising, Bank Fees, Cleaning, Depreciation, Entertainment, Travel, Wages etc. Forex Variations should also be in this range. In a standard system operating environment, one account per chart is permitted, however there are instances where multiple accounts can be used. Contact the local Tourplan support office for further details.
Current Assets	Range 050000 - 050999. Bank Account(s), Debtors Control (Agents), GST/VAT Input Tax on Payables, A.P. Future Expenses, A.P. Future Cash, A.P. Future Tax on Future Expenses, Unallocated Cash etc.
Investments	Range 051000 - 051999. Fixed Deposit, Long Term Investment, Shares in other Companies etc..
Fixed Assets	Range 053000 - 053999. Buildings, Land, Motor Vehicles, Office Equipment, Computers etc., Accumulated Depreciation (if used).
Other Assets	Range 054000 - 054999. Goodwill, Franchises etc.
Current Liabilities	Range 060000 - 060999. A.R. Future Cash, A.R. Future Revenue, A.R. Future Tax on Future Revenue, Accounts Payable Control, Outstanding Vouchers (Accrual), Employment Taxes, Wages Clearing (Balancing) account etc.
Shareholders' Current A/c's	Range 061000 - 061999.Opening Balances, Drawings, Insurances etc.
Team Liabilities	Range 063000 - 063999. Bank Loans, Mortgages etc.
Shareholders' Funds	Range 065000 - 065999. Registered shares at face value, Retained Earnings.
Other Accounts	System Suspense Account. AD AD 999999. This account is used by the System only. No manual transactions are to be entered into this account.

There will be other accounts specific to each user company. When these are created, place them within the range of numbers allotted for their section.

Arranging the account numbers in a consecutive sectional fashion makes the writing of Financial Reports much simpler and less time consuming. Accounts added in the future will automatically add to the Profit & Loss and Balance Sheet Reports.

Agents and Suppliers can have multiple currencies attached to them and invoices (particularly to agents) can be issued in different currencies. The Tourplan Currency Rate table must be maintained with current exchange rates for this to occur effectively. Any foreign currency cash transactions (Debtor Receipts or Creditor Cheques) can have a current exchange entered against them at the time of transaction creation.

For more information on currencies and exchange rates, refer to the .