General Ledger Account Balances

This screen enables the period and YTD totals of the transaction balances posted to a GL account to be viewed for any period of any financial year.

Account Currencies Section

This panel displays the currencies that are attached to the select account. On entry to this screen, 'Base Currency' is highlighted.

In the General Ledger, all accounting is performed in 'Base Currency'. This is the currency of the country that the Tourplan NX user company is resident in. In the example BSAD050000- Debtors Control, the Base Currency is N.Z Dollars.
If there is only one currency attached to the G.L. Account and that currency is the same as Base Currency, then the term "Base Currency" is not used; the description of the Base Currency - e.g., New Zealand Dollars - displays instead. Where the Transaction (Local) Currency is the same as the Base Currency (in this example NZD), then the displayed values are same.

When there are multiple currencies, the balance that displays when base currency is highlighted is the sum of all transactions for the period (regardless of currency) converted to base currency at the exchange rate that prevailed (or was entered) at the time of the transaction.

Balances In

When a currency other than Base Currency is selected, these two radio buttons become active and allow the balances to be viewed in either Transaction (Local) Currency or Base Currency.

Local Currency

This radio button displays the balances in the currency currently highlighted.

NOTE: Only applicable when more than the Base Currency is attached to the account.

Base Currency

Displays the balances of the currently selected currency in Base Currency

Branch Currency

Displays the value of transactions made in the highlighted currency, in Branch Currency.

NOTE: Branch Currency is only used by those companies who have separate branch accounting and have performed the required setup. Branch Currency is not turned on by default.

Financial Years Section

Clicking on any one of these financial years will display the period-by-period and year-to-date (YTD) balances for the selected year and the previous (Last) year.