The External Access tab located under the Supplier Policies Menu (when viewing the supplier through the product menu). This Tab allows supplier access and a location for Login and Password fields to be stored. It is these fields which will be provided to the nominated supplier to allow private access to Tourplan via the Internet and the Tourplan Supplier Extranet to update rates and availability for their own services only.

Internet connectivity is not used by all Tourplan users:

• This tab is available for all Tourplan NX Systems however Supplier Connectivity is available when Tourplan NX Enterprise Edition is installed.
• Supplier Extranet is an additional component of the system and training on its use is given when it is purchased and installed.
  

Enter External Access details

1. If the supplier to which details are to be added does not exist, create the supplier first (see Create a Supplier).
2. If the supplier does exist, search for and retrieve it, so that creditor details are displayed on the screen (see Searching for Products or Suppliers).
3. When supplier details are displayed on screen, select menu Home > Product Setup > Supplier > Supplier Policies.

   1. Click the Product menu to expand it and search for a supplier:

      

   2. Click the Supplier menu option to expand it:

      

   3. Click Supplier Policies to go to the Supplier Policies screen:

      

4. Click the External Access tab.

   

5. Enter details into fields as required (see Online Tab Fields below for field explanations).
6. To keep the changes, click Save.

   

7. Click Discard to discard all changes.

   

Internet Access (checkbox)

The Internet Access checkbox must be checked to enable the Login and Password fields to be active.

When selected, a login name and password can be set up for the supplier to access the Extranet and the save and discard buttons become active.

Login (20 chrs)

Enter a login name for the supplier.

Password (20 chrs)

Enter a password for the supplier to use when logging in ensure that the password includes (Captial Letter, Lower Case Letter, Number and a Symbol).