Apartment or Dormitory style accommodation presents slightly different setup choices.

A ‘standard’ hotel accommodation rate setup can apply for as many people in a room that the hotel/motel can accommodate in that room, provided that the cost for additional pax over and above 4 pax (Quad Room) is consistent; i.e. 200.00 per Quad Room; 20.00 each additional adult. If the room was able to accommodate 7 adults, then Tourplan would cost this as 200.00 + 20.00 + 20.00 +20.00 = 260.00.

However, if the cost from the supplier for 7 adults was 235.00, then a standard type accommodation service cannot calculate the cost of the additional adults over and above 4 correctly. For this reason, a special Rate Category is provided on the Cost Details screen in the Service Option setup which allows the setting up of Apartment style accommodation on an occupancy basis. A example of that screen is given below.

NOTE: It is not intended to step through every screen in the product setup – only those screens that are different from a standard accommodation service are looked at.

About the Special Rates - Apartment/Dormitory example

Apartment setup - Product tab

The Service Category 'Apartment' is checked.

Apartment setup - Price Rules tab

In this screen, 'Maximum Persons Per Room’ has been set to the maximum allowed by the supplier.

NOTE: Tourplan has a restriction for the 'Maximum Persons Per Room', 11 is the maximum. If more than 11 pax are entered into this field the system will not allow the service to save and users will receive an error stating that the maximum value for an apartment is 11.

Apartment setup – Pax Breaks tab

In the Pax Breaks tab are check boxes that, when checked, will include Children and/or Infants in the Pax Break count. If, for example, the Include Children in Pax Count box was checked, then the Maximum Persons Per Room value set inthe Price Rules tab will include children. This means that (for example) 4 Adults plus 4 Children, or 5 Adults plus 3 children would be costed, but 5 Adults and 4 Children would not and would require 2 rooms.

Apartment setup – Rates Tab Screen

NOTE: In the Rates screen, the first column is based on Occupancy, not Room Type as the standard accommodation services. When the Service Category is checked as 'Apartment', the rates are entered on a per room basis, up to the maximum number of persons permitted in the room (specified in the Price Rules tab). In addition, the Maximum Persons Per Room field also determines that additional adult rate fields are redundant.