Creditors Trial Balance Report

The Creditors Trial Balance report shows a summary of the amounts owed to a selection of Suppliers for the current accounting period and the 4 previous accounting periods. The option exists to display Future balances..

Current period or Outstanding transactions can optionally be output..

NOTE: Listing outstanding transactions can be very resource intensive.

When the report is run in Viewor PDF, the information available in the generated report is:

  • Supplier Code
  • Supplier Name
  • Currency
  • Overdue Amount Current Period - 4
  • Overdue Amount Current Period - 3
  • Overdue Amount Current Period - 2
  • Overdue Amount Current Period - 1
  • Current Period
  • Total
  • Future Amount Current Period + 1
  • Future Amount Current Period + 2
  • Future Amount Current Period + 3
  • Future Amount Current Period + 4
  • Future Entered Amount
  • Overdue (per quarter)
  • Current Balance
  • Future Balance (per quarter)
  • Future Entered

When running the report to a CSV file the Creditor Analysis 1-6 fields are also available.

The report can be generated with the following parameters:

  • Show Future Balances - Yes (Default) or No
  • Report Currency - Base (Default), Branch or Foreign Currency
  • Skip Nil Balances - Yes (Default) or No
  • Show Transactions - No Transactions (Default), Outstanding Transactions or Current Period Transactions
The report will always order by Supplier Code when selecting PDF or View, there is no option in the report parameters to order differently. To re-order the data the report needs to be downloaded to CSV and any data re-ordering done from within Excel.

 

Example Creditor Trial Balance Report

Generating a Creditor Trial Balance Report

  1. From the Home menu, select .
      1. Click the Reports menu to expand it:

      2. Click the Financial Reports menu option to expand it:

      3. Click Creditor Trial BalanceDebtor Trail Balance to go to the CreditorDebtor Trial Balance Parameters screen:

  2. On the blank Creditor Trial Balance Parameters screen, the Balance Tab will open, select the required parameters for the Creditor Trial Balance Report.

    NOTE: There are 2 tabs available to select parameters from. They are the Balance Tab and the (Supplier) Analysis Tab.

  3. Check the completed screens.
  4. Click on the Other Tab. Select how the results are to be ordered and filtered in the report from the drop down selections or check boxes available.
  5. Select how the report is to display.
    1. To view the report, click .

    2. To Download the report to a PDF file, click .

    3. To Download the report to a CSV file, click .

    4. To print from NX, click .

About Creditors Trial Balance Parameter Fields

Balance Tab

Calendar Period - This will default to the Creditors Ledger current accounting period.  The drop-down selection provides a list of available calendar periods.

Currency - Selection of available currencies can be made by using the drop-down selection Supplier.

Supplier From and To - The report can be based on a specific Supplier or for a range of Suppliers by using the drop-down selections.

Branch - Multi select list of (Transaction Analysis) branch is available.

Department - Multi select list of (Transaction Analysis) department is available.

Analysis Tab

Analysis Codes 1-6 - Multi select list of Supplier Analysis codes can be used to refine the report if necessary. To expand the fields use the +, and to minimise the analysis list use the -.

NOTE: Analysis codes in the above screen capture are used for training purposes. User company systems will have analysis fields and codes unique to their organisational requirements.

Other Tab

Report Currency - Selection of Base (Default), Branch or Foreign.

Skip Nil Balances - Selection of Yes (Default), No or Include Future.

Show Transactions - Selection of No Transactions (Default), Current Period Transactions, Outstanding Transactions.

Show Future Balances - Show Future Balances check box. Default is checked.