Supplier currencies are specific to the supplier and include financial details related to currency, such as:

Default Currency, Buy Currencies, Taxes, Default Expense Account, Payment Terms, Deposit Terms, Bank Account details.

Supplier currencies are added and maintained via the Currencies Tab.

Enter Currency Details

1. If the supplier to which details are to be added does not exist, create the supplier first (see Create a Supplier).

2. If the supplier does exist, search for and retrieve it, so that creditor details are displayed on the screen (see Searching for Products or Suppliers).

3. Click the Currencies tab.

   

4. On the Insert Currency screen, enter details into fields as required.

   

5. Check the completed screen.

   

6. Click OK to keep the changes and save or update the entry.

   

Currency

Available currencies display in the drop-down list. A currency can be added to the supplier individually by selecting it.

Do not add currencies that are not likely to be used by the supplier. This will only make reconciliation at the end of each accounting period more time consuming. Only attach currency(s) in which the supplier will be paid.

When a currency is selected, other Currency Settings fields become live and can be completed.

Default Currency

A Default Currency would have been selected when first creating the Creditor however the field can be changed. To amend choose the currency that is going to be used most of the time for this supplier. This becomes the default and it can be overridden at transaction entry time. This currency will be used by default when entering rates for products setup for this supplier.

Tax

Available taxes that have already been setup in the Code Setup application are available from the drop-down list. To attach a tax, select it. This tax will be used by default when entering rates for products setup for this supplier.

Any tax that is attached in this field is only used when Non-Booking transactions are entered against the supplier. This tax is not used when calculating the taxes in a booking. Booking taxes are calculated on a service-by-service basis (allowing for service components that could be non-taxable) and the tax on markup and commission is calculated based on the Tax Indicator attached to the booking or booking agent.

Tax Registered

This flag determines whether the supplier is registered for tax purposes. If the supplier is Tax Registered, this box must be checked and the payment of input tax is the responsibility of the supplier. If the supplier is not tax registered, then this box must be unchecked and the collection and payment of any input tax component becomes the responsibility of the Tour Operator. This flag automatically makes the correct calculations depending on whether it is checked or unchecked.

This setting is only required where Input/Output type taxes (GST/VAT) are used.

Branch / Department / Account

These three fields can be used to attach a GL expense account that all expenses generated by the supplier can be posted to. This is only encouraged where the supplier is not a Booking Supplier, i.e. a sundry supplier, and will never be paid for bookings-related expenses, e.g. phone company, landlord etc.

It is never recommended that booking expense GL Accounts be attached to booking suppliers. When these fields are left blank, the system will automatically post expenses to the default booking expense Account(s) setup via menu Home > System > Code Setup > INI Settings > Financials (GL Settings), which will allow Bookings expense analysis to be made. Supplier expense analysis can be performed using the Financial Analysis reporting tools, regardless of GL Account postings.

Payment Terms 1 / Payment Terms 2

There are two fields which make up the payment terms for the supplier. The first is a numeric value which is either a) a number of days or b) a date in the month depending on which setting is chosen from the drop-down list in the second field. Combined, these are used to calculate the payment due date of a suppliers invoice transaction. The available options are:

No. or Date	Condition	Example (20)
nn days	Prior to travel	20 days prior to travel
nn days	After travel	20 days after travel
nn days	After invoice	20 days after invoice
nn days	Prior to sevice	20 days prior to service
nn days	After invoice entry	20 days after invoice entry
Date	of following month	20th of following month
Date	of current month	20th of current month

Deposits Enabled

When checked, the Deposit Terms and Deposit amount fields become live.

Deposit Terms 1 / Deposit Terms 2

This combination of integer and drop-down field is used to determine if a deposit or pre-payment is required to be made to the supplier. If the Deposit Enabled box is checked, then the other fields are available for use. The first field is a numeric value that indicates the number of days that the second field describes.

The numeric value (nn) applies as follows:

No. of Days	Condition	Example (7)
nn days	Days prior to service	7 days prior to service
nn days	Days after entry	7 days after service entry

Deposit Amount

If deposits are being used, a save cannot be performed unless all 4 deposit fields have values in them.

The deposit amount works in conjunction with the drop-down and can be either an Amount or a Percentage.

Bank Details

Bank / Branch / Account / Account Name

These fields can be used to store the Supplier bank account details. The Bank, Bank Branch and Bank Account fields can be output on supplier messages and as well, the Bank Account field can be used in an Electronic Payment file.

NOTE: Tourplan can generate an output file that can be processed through bank software. To use the EFT payment feature, the banks EFT file processing software and the necessary internet connections to the bank are required. Not available in all countries.

Local Bank Details

Bank / Branch / Account / Account Name

These fields can be used to store Local Supplier bank account details. The Local Bank, Bank Branch and Bank Account fields can be output on supplier messages and as well, the Local Bank Account field can be used in an Electronic Payment file.