Receipt Types

When Agent Cash Receipts are entered into Tourplan NX a 'Receipt Type' is applied to the transaction. The receipt type has two uses.

First, it is used to identify the type of payment—e.g., Cash, Cheque, Telegraphic Transfer, Credit Card Payment etc., and second, it can have a General Ledger account attached to it which will direct the debit side of the transaction (which is normally the Bank Account) to the G.L. Account which is attached to the receipt type. This means that Receipt Types can be set up for (e.g.) Bank Fees or Bad Debts etc.

NOTE: Some organisations will be using the Multi Branch accounting feature in Tourplan for their accounting requirements. If this has been enabled for your organisation a Receipt Type will need to be created for each Branch and Department to prevent cross branch postings.If your organisation is not using Multi Branch accounting this statement does not apply.

Create Receipt Types

  1. Select menu .
    1. Click the Home menu to expand it:

    2. Click the System menu option to expand it:

    3. Click Code Setup to go to the Code Setup menu:

  2. Select menu .
    1. Click the Code Setup menu to expand it:

    2. Click the Debtors menu option to expand it:

    3. Click Receipt Type to open the Receipt Type screen:

  3. On the screen, if the code that you want is not already in the list, click Insert.

  4. On the screen, enter a Code for the receipt type and a Description. If using user description 1-3 fields, enter required description text for and select branch, department and account for the receipt type.

  5. Review the .

  6. Click to keep the changes.

  7. Click to discard any changes.

NOTE: After clicking Save, the screen clears, ready for another Receipt Type - continue adding Receipt Types or click Exit to close the screen.

NOTE: If the Branch, Department and Account fields are left blank, the postings will be to the Debtors Bank Account set up in the Financials INI.

The column headings at the top of the scroll are the only column headings available in this screen, individual selection of column headings is not available.

The list below provides an example of what receipt types can be used for. The Receipt Type 05_RBF for example can be used to direct a portion of a receipt value to the bank fees expense account; type 06_RBD can be used to post an amount from a debtors account to the bad debts G.L. account, etc.

About Receipt Type Fields

Receipt Type

A code for the Receipt Type, this field must be 6 characters.

Description

A descriptive field to describe the Receipt Type, this field can be up to 30 characters.

User Description 1–3

The text in these three fields are labels for 3 text fields which display when the receipt/cheque is being issued. In the table of completed Receipt Types shown in the example above, the 02-RCC labels for the three fields when creating the receipt will show as 'Card Type', 'Number', and 'Expiry'. This Receipt Type is designed to allow client credit card details to be associated with the payment transaction. Each field allows up to 30 characters.

Branch/Department/Account

Drop-down selection for a previously created General Ledger account to attach to the Receipt Type.