Payment Type

When Supplier/Creditor payments (cash/cheque transactions) are entered into Tourplan NX, a Payment Type is applied to the transaction. The payment type has two uses.

First, it is used to identify the type of payment—e.g., Trust Account, Trading Account, etc. and secondly it can also have a General Ledger account attached which can re-direct the credit side of the transaction (which is normally the Bank Account) to the G.L. account attached to the Payment Type.

Details on processing these cash transactions are in the Accounts User Manual .

NOTE: Some organisations will be using the Multi Branch accounting feature in Tourplan for their accounting requirements. If this has been enabled for your organisation a payment type will need to be created for each Branch and Department to prevent cross branch postings. If your organisation is not using Multi Branch accounting this statement does not apply.

Create a Payment Type

  1. Select menu .
    1. Click the Home menu to expand it:

    2. Click the System menu option to expand it:

    3. Click Code Setup to go to the Code Setup menu:

  2. Select menu .
    1. Click the Code Setup menu to expand it:

    2. Click the Creditors menu option to expand it:

    3. Click Payment Type to open the Payment Type screen:

  3. On the screen, if the code that you want is not already in the list, click Insert.

  4. On the screen, enter a Code for the payment type and a Description. If using User Description 1-3, enter text into these fields and select required Branch, Department and Account.

  5. Review the .

  6. Click to keep the changes.

  7. Click to discard any changes.

NOTE: After clicking Save, the screen clears, ready for another Payment Type - continue adding Payment Types or click Exit to close the screen.

NOTE: If the Branch, Department and Account fields are left blank, the postings will be to the Creditors Bank Account set up in the Financials INI.

The column headings at the top of the scroll screen are the only column headings available in this screen.

The examples listed below are examples of what Payment Types can be used for. The Payment Type 01_PCQ for example can be used to direct a payment value to the trading account, whilst the Payment Type 02_PCC can be used to direct payment values to the Credit Card Clearing Account.

About Payment Type Fields

Payment Type

A code for the Payment Type, this field must be 6 characters.

Description

A descriptive field to describe the Payment Type, this field can be up to 30 characters.

User Description 1–3

The text in these three fields will display as labels for 3 text fields when the cheque is being issued. These fields allow up to 30 characters for each user description.

Branch/Department/Account

Drop down selections to select an already created General Ledger account attached to the Payment Type.