The Security levels application is accessed from the main Tourplan menu > System > Security Setup.
The Security System is made up of 3 different areas of security:
- Group Security
Each User is assigned to a Group. Through the Group setting, the User is linked to the Application and Process/Node within the application, rather than setting each Users access to each particular program individually. It is possible with the Groups to split the company into different work sections. These Groups are then assigned to particular applications.
- User Security
Each individual user is assigned an overall security level for the system. The security level is a numeric value in the range 0 to 99. Level 99 is the highest security level and will have access to all areas within the system. Gradation of security levels will help control access to areas for the different grades of users.
There is also the ability to grant or revoke access to specific users through a series of tick boxes. If the system function is unchecked (it will display in red text) the action is not available in that node of the application for the highlighted user.
- Application Security
The selection layout for the Application Security is based on a menu selection. The further down the tree selection, the more process nodes appear for security settings. The menus are based on the same tree menus in the actual applications. Security levels here can be as simple or as complex as is required. Each node of the tree allows for a security level to be set
It is possible to define Security settings for each Application (program) that is available in Tourplan, as well as the Processes that may occur within the Application.
NOTE: it is not necessary for full Security levels to be set up for Tourplan to run. When the system is installed, no security is set. If full Security levels are to be set up, clear planning beforehand will help make the process less complicated.
Security setup is dependant on the level of security your organisation requires. We have provided examples of Low Level Security and High Level Security for a User or a Group.
The User group 'Everyone' can be attached to all or some of the Applications on the system and the security then controlled by the level set against the permitted action.